5 CCR s 19821

Cal. Admin. Code tit. 5, s 19821

CALIFORNIA CODE OF REGULATIONS
TITLE 5. EDUCATION
DIVISION 1.5. EDUCATION AUDIT APPEALS PANEL
CHAPTER 3. AUDITS OF CALIFORNIA K-12 LOCAL EDUCATION AGENCIES
ARTICLE 3. STATE COMPLIANCE PROCEDURES: LOCAL EDUCATION AGENCIES OTHER
THAN
CHARTER SCHOOLS
This database is current through 02/09/07, Register 2007, No. 6
s 19821. Adult Education.

Verify that the monthly site attendance summaries provide accurate
information by performing the following procedures:
(a) Reconcile the monthly totals (days of apportionment attendance) on the
site's attendance summary to the summary maintained by the district for
the Annual attendance reports.

(b) Select a test month in the Annual attendance reporting period. Verify
the mathematical accuracy of the monthly report and trace the totals to
the site's attendance summary.

(c) Select a representative sample of classes (teachers) for both
exclusively adult education students and concurrently enrolled K-12 pupils
(if any). Trace the monthly totals from the monthly report to the data
origination documentation. Verify the mathematical accuracy of the
attendance registers, scantron summaries, or other data arrays.

(d) Verify that hourly attendance accounting was used.

(e) Verify that attendance was not credited for more than the scheduled
class time.

(f) Verify that the district used individual teacher-certified records of
the minutes of each pupil's or student's actual attendance for classes
(sometimes termed ad hoc or laboratory class settings) that provided more
total hours of class time than the minimum required to be attended for
pupils or students to receive full credit for the class.

(g) Select a representative sample of K-12 pupils concurrently enrolled in
adult education, if any. For each pupil selected, determine, from the
adult school files, the K-12 program/school site in which the pupil was
enrolled. Review the pupil's K-12 program/class schedule and/or transcript
located at the K-12 program/school site and verify that the pupil was
concurrently enrolled in adult education courses that supplemented and
enriched, and did not supplant, the regular course offerings required to
complete the curriculum for the K-12 program in which the pupil was
enrolled.

(h) Review each concurrently enrolled pupil's file to ensure there is
documentation of a counseling session -a communication whether by phone or
in person which involved the pupil, a certificated representative of the
high school, and the pupil's parent, guardian, or caretaker -that met the
requirements of Education Code Section 52500.1(b).

(i) Review the district's records to ensure that it submitted to the
California Department of Education for approval, in advance, a list of all
courses provided.

(j) If any inappropriately reported units of Average Daily Attendance are
identified through the foregoing audit procedures, recalculate, consistent
with the provisions of Education Code Section 46303, the correct number of
units of Average Daily Attendance. Include a statement in the Findings and
Recommendations section of the audit report of the number of units of
Average Daily Attendance that were inappropriately reported for
apportionment and an estimate of their dollar value.

Note: Authority cited: Section 14502.1, Education Code.
Reference: Sections 14502.1, 14503 and 41020, Education Code.

HISTORY

1. New section filed 3-15-2004 as an emergency; operative 3-15-2004
(Register
2004, No. 12). A Certificate of Compliance must be transmitted to OAL by
7-
13-2004 or emergency language will be repealed by operation of law on the
following day.

2. Certificate of Compliance as to 3-15-2004 order, including amendment of
subsections (a) and (f), transmitted to OAL 5-6-2004 and filed 6-23-2004
(Register 2004, No. 26).

5 CCR s 19821, 5 CA ADC s 19821
1CAC

5 CA ADC s 19821

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