5 CCR s 31001

Cal. Admin. Code tit. 5, s 31001

CALIFORNIA CODE OF REGULATIONS
TITLE 5. EDUCATION
DIVISION 4.5. SCHOLARSHARE INVESTMENT BOARD
CHAPTER 2. GOVERNOR'S SCHOLARSHIP PROGRAMS
This database is current through 02/02/07, Register 2007, No. 5
s 31001. Claiming A Scholarship Award.

(a) Each time a pupil is notified by an award notification letter of that
pupil's eligibility for a Governor's Scholars award, or at the point at
which an award recipient certifies that he or she has met the requirements
for a Governor's Distinguished Mathematics and Science Award, the pupil or
award recipient shall provide the Scholarshare Investment Board's designee
with the following information to successfully claim the award:

(1) the pupil's name as it appears on the award notification
letter;

(2) the pupil's birth date;

(3) the pupil's Social Security number or taxpayer identification
number;

(4) the pupil's mailing address;

(5) a contact telephone number;

(6) the unique identifying number assigned to the pupil as set
forth in the award notification letter for the Governor's Scholars
Award;

(7) a designation of the type of scholarship award claimed by the
pupil or award recipient as either a Governor's Scholars award or a
Governor's Distinguished Mathematics and Science Scholars award;

(8) a certification by the pupil or award recipient that the pupil
or award recipient was enrolled in a California public school for at
least twelve (12) consecutive months immediately preceding the
administration of the achievement test referred to in Education Code
Section 69995(d)(1) that was used as the basis for the award(s); and
a statement agreeing to provide school records evidencing such
attendance if requested by the Scholarshare Investment Board; and

(9) a certification by the award recipient that if claiming a
Governor's Distinguished Mathematics and Science Scholars Award, the
award recipient has achieved the required scores, pursuant to
Education Code Section 69998, on the Advanced Placement (AP) exam
authorized by Education Code Section 52241, International
Baccalaureate (IB) exam authorized by Education Code Section 52920
or, if applicable, the Golden State Exam (GSE) authorized by
Education Code Section 60650.

(b) Upon receipt of a claim for a Governor's Scholars award that contains
in a complete manner all of the information set forth in paragraph (a) of
this Section, and if all provided information matches information received
from the test publisher, the Scholarshare Investment Board's designee
shall establish, within thirty (30) days of receipt of such claim, a
qualified scholarship account for the award recipient and send a written
confirmation to the award recipient.

(c) Upon receipt of a claim for a Governor's Distinguished Mathematics and
Science award that contains in a complete manner all of the information
set forth in paragraph (a) of this Section with the exception of the
unique identifying number, and if the test score information provided by
the test publisher matches the test score requirements specified in
Sections 69997 and 69998 of Education Code or as modified by the Board of
Education pursuant to Section 69998, the Scholarshare Investment Board's
designee shall send a written confirmation to the award recipient within
thirty (30) days.

(d) Any scholarship award subsequent to the award recipient's first
scholarship award that is successfully claimed by the award recipient,
shall be maintained by the Scholarshare Investment Board's designee in the
same qualified scholarship account first established for the award
recipient. The Scholarshare Investment Board's designee shall provide an
annual statement of account activity and interest rate to each award
recipient.

(e) If the pupil or award recipient provides information that conflicts
with information provided by the State of California or the test publisher
selected pursuant to Education Code Section 60642, the Scholarshare
Investment Board's designee shall reject the claim and inform the pupil or
award recipient that the claim cannot be processed. A pupil or award
recipient whose claim is so rejected, may resubmit the claim for a
scholarship award within the allowable time period specified in paragraph
(h) by providing the missing or corrected information.

(f) If, after a qualified scholarship account is established for an award
recipient, it is discovered that the information referred to in paragraph
(a) of this section as provided by the award recipient contains an error
or conflicts with information provided by the State of California or test
publisher, the Scholarshare Investment Board or its designee shall require
the award recipient to provide sufficient documentation to resolve the
error or conflict. If the error or conflict cannot be resolved, the
Scholarshare Investment Board may require the award(s) to be forfeited
pursuant to Section 31005.

(g) The Scholarshare Investment Board or its designee shall verify the
qualifying exam scores of each award recipient claiming a Governor's
Distinguished Mathematics and Science Award through the respective
publishers of the Advanced Placement exam, International Baccalaureate
exam, and, if applicable, Golden State Exam. If the Scholarshare
Investment Board's designee is unable to verify the award recipient's
scores, the Scholarshare Investment Board's designee shall reject the
claim and inform the award recipient that the claim cannot be processed.
The award recipient whose claim is so rejected may appeal the rejection
pursuant to section 31007. Such an appeal shall include a copy of the
award recipient's official score report(s) from the test publisher that
indicates a qualifying score.

(h) Each pupil who is eligible to claim a Governor's Scholarship Programs
Award shall claim the award by June 30th following the five year
anniversary of taking the achievement test referred to in Education Code
Section 60640, which was used as the basis for that particular award, or
lose eligibility for the award. Any funds not claimed by June 30th
following the five year anniversary of taking the achievement test
specified in Education Code Section 60640 shall revert to the General
Fund.

Note: Authority cited: Sections 69981(d), 69996(d) and 69999,
Education Code. Reference: Section 69997(b), Education Code.

HISTORY

1. New section filed 12-1-2000 as an emergency; operative 12-1-2000
(Register
2000, No. 48). A Certificate of Compliance must be transmitted to OAL by
11-
30-2001 pursuant to Education Code section 69999 or emergency language
will
be repealed by operation of law on the following day.

2. Certificate of Compliance as to 12-1-2000 order, including amendment of
subsections (a)(4), (a)(7) and (b), transmitted to OAL 11-30-2001 and
filed 12-
21-2001 (Register 2001, No. 51).

3. New subsection (a)(5), subsection renumbering and amendment of
subsections
(c) and (f)-(h) filed 12-27-2001 as an emergency; operative 1-1-2002
(Register
2001, No. 52). Pursuant to Education Code section 69999, a Certificate of
Compliance must be transmitted to OAL by 1-1-2003 or emergency language
will be
repealed by operation of law on the following day.

4. Editorial correction ofHistory3 (Register 2002, No. 21).

5. Editorial correction of subsection (g) (Register 2003, No. 5).

6. Certificate of Compliance as to 12-27-2001 order transmitted to OAL
12-18-
2002 and filed 1-29-2003 (Register 2003, No. 5).

5 CCR s 31001, 5 CA ADC s 31001
1CAC

5 CA ADC s 31001

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