5 CCR s 20444

Cal. Admin. Code tit. 5, s 20444

CALIFORNIA CODE OF REGULATIONS
TITLE 5. EDUCATION
DIVISION 2. CALIFORNIA STATE LIBRARY
CHAPTER 3. CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY
CONSTRUCTION AND RENOVATION BOND ACT OF 2000
ARTICLE 2. CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION PROGRAM
This database is current through 02/09/07, Register 2007, No. 6
s 20444. State Payments; Fiscal and Program Compliance Review.

(a) Frequency of State grant payments; original signatures

(1) The State Librarian shall authorize State grant payments to the
grant recipient on a periodic reimbursement basis. Payments shall be
made no more frequently than on a monthly basis.

(2) Payment requests shall state that the reimbursement request is
being made only for eligible project costs.

(3) Payment requests shall be submitted with an original signature
of the grant recipient's fiscal officer or that officer's designee.

(b) Final State grant payment

The final State payment of 10% will be made when:

(1) All eligible project costs have been paid.

(2) The grant recipient certifies building completion by providing
a compliance letter from the local building official verifying:

(A) The date of Substantial Completion of the project.

(B) The building was completed in accordance with the approved
plans and specifications.

(C) The building has been approved for occupancy.

(D) Book stack installation has been completed.

(3) The grant recipient shall submit evidence that the State's
interest in the building and the land has been recorded in the title
record [see Education Code section 19999].

(4) Certified Public Accountant (CPA) review and audit submission

(A) CPA review

Following completion of the project, the grant recipient shall
submit a final fiscal and program compliance review performed by an
independent CPA utilizing standards established by the American
Institute of Certified Public Accountants. To be considered
independent, the CPA shall not be an employee of the grant recipient
or the grant recipient's library service provider. The CPA review
shall be submitted to the State Librarian prior to release of the
final 10% of State project funds.

(B) Audit Submission with the CPA review

1. In addition to (A), grant recipients who are subject to the
Single Audit Act, Title 31 United States Code sections 7501 through
7507, shall submit a copy of their most recent Single Audit report
to the State Librarian with the CPA review.

2. Recipients who are not subject to the Single Audit Act shall
submit a copy of their most recent jurisdictional audit report with
the CPA review.

(5) CPA Review deadline

(A) Grant recipients shall submit the CPA review no later than 18
months following Substantial Completion of the construction contract
for the project.

(B) If a CPA review indicating fiscal and program compliance is not
received within 18 months following Substantial Completion, the
State may hire a CPA to conduct the review. The final 10% of grant
funds shall be reduced by the cost of the CPA review.

Note: Authority cited: Section 19992, Education Code. Reference:
Sections 19989, 19990 and 19999, Education Code.

HISTORY

1. New section filed 12-5-2001; operative 1-4-2002 (Register 2001, No.
49).

5 CCR s 20444, 5 CA ADC s 20444
1CAC

5 CA ADC s 20444

END OF DOCUMENT